Experience Requirements

CAREER OPPORTUNITY (Executive Secretary/ Assistant)
One of the largest banks of the country is inviting applications against the following position from professionals with proven track record and capacity to perform as a catalyst for transformation in a challenging environment. The individuals who fulfill the below-mentioned basic eligibility criteria may apply for the following position:
Position Executive Secretary/ Assistant Basic Eligibility Criteria Academic / Professional Qualification • Bachelor's degree from a reputable NEC recognized University/ Institute. • Must have proficiency in MS Office Experience Overall 07 years' experience preferably in a Bank/ Financial Institution out of which 02 years' secretarial exposure is a must. Knowledge/Other Skills/ Expertise Preferred • Must have familiarity and understanding of organizational functions. • Must have capability of diary management and meeting prioritization • Self-directed to manage complex assignments and handling of VIPs/Delegates • Excellent coordination and written communication skills Age Up to 55 years Outline of Main Duties / Responsibilities • To be able to complete a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • To plan, coordinate and ensure the schedule is followed and respected. • To provide a bridge for smooth communication, to be able to demonstrate leadership to maintain credibility, trust and support with senior management staff. • To successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, emails and written correspondence to an agreed standard and other tasks which will be beneficial to create an impression to effectively lead the company. • To prioritize conflicting needs; handle matter expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. • To organize logistics and plan events and schedule necessary meetings. • To liaise between executives and employees/clients. • To generate regular reports and update databases. • To make and confirm all travel arrangements within the country and outside the country. • To manage phone calls and emails with professionalism. • To be able to troubleshoot challenges as they arise. • To proactively take action to liaise with Groups/Divisions to take matters forward, where required and extensive follow up on outstanding issues to ensure their resolution. • To provide operational and administrative support and act as a focal point of concern. • To provide secretarial support for meetings as and when required, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders. • To draft and write high quality reports and presentations, as and when required. • To manage applicable budget lines, including office expenses, supplies, stationery, entertainment. • To ensure confidential and sensitive matters are handled with absolute discretion and correspondence filed or destroyed accordingly. • To ensure cost consciousness for the benefit of the organization. • Any other responsib'lity assigned by the supervisory authority from time to time Assessment Tests / Interviews Only shortlisted applicants strictly meeting the above-mentioned basic eligibility criteria will be invited for test and panel interviews. Employment Type The employment will be on contractual basis, for three years which may be renewed on discretion of the Management. Selected candidates will be offered compensation package and other benefits as per Bank's Policy / rules. Place of Posting Karachi
Interested candidates may send their CVs / Applications at Box No. 81594, C/O"Daily Dawn", Karachi along with one recent passport size photograph, within 15 days of publication of this advertisement. The candidates should clearly mention their Name, Father's Name, Date of Birth, CNIC Number, Qualifications with percentage / CGPA / Division, Place of Domicile and complete Current Mailing / Residential Address with Telephone Numbers PTCL / Mobile in their Resume / Application. Please mark the position applied for on the right-hand side of the envelope. Applications received after due date will not be considered in any case. No TA/DA will be admissible for interview. "Registry / Courier may not be delivered to Box address, so applications are to be sent through ordinary Pakistan Postal Services only. We are not responsible for late received / undelivered applications due to any reason whatsoever".
(We are an equal opportunity employer)